Simplify adding event into my calendar - e.g. attach calendar invitation into emails or suggest to add on the last screen
I'd like to be able to attach an ical (Microsoft Outlook Calendar) file to event registration confirmation emails as I do not like to include all of the details of the meeting/webinar/training on our events page since it's open to the public. I've ran into issue in which attendees do not register since they have all of the information needed to attend. This would greatly help in encouraging registration and provide them the ability to add the details to their own calendar. Thanks!
Stephanie Blakemore commented
Furthermore, I wish to be able add a virtual link to the invite details. For virtual events, I currently use the "additional event information" field to provide a link to the virtual session, that registrants receive in the confirmation email. Registrants can add the event to their calendar from the event page, but the invite details don't include the virtual link, unless the registrant thinks to add it manually to the invite details. As an event is starting, most registrants find that they don't have the link at their fingertips and waste time going back to their email to find the link.
When people register for events, it would be nice if the event automatically generated on their calendar. So many people expect this feature these days, and sometimes they lose track of events they registered for if the confirmation only goes to their email. Most events I register for automatically appear on my calendar so I don't even need to think about it.
Sherrie Fain commented
The CLUB - Incubator of Women Leaders commented
Can we have it so that when people register they automatically receive a calendar invite with their confirmation email?
I've seen that you can add to calendar from the registration page, but many folks expect a calendar invite to arrive to them once they have registered.
Madelaine K commented
Echoing this need. It would be great if the option to add event to my calendar was right in the 'you are registered' email.
Cindy Schroeder commented
This would be super helpful for our members. We have members across the country and they have issues with time zone conversion. If they could have a simple button to add to their calendar that would solve the problem.
Judy Nelson-Moore commented
We would like to have a button to "add event to my calendar" available to use in event emails.
can this be done now?
Chris Detro commented
Is there a way to do this with Integromat?
I'm surprised this isn't a feature already, though I understand the danger of an embedded calendar invite not updating if event details change later.
Judy Pfeiffer commented
Create a macro for the "add to my calendar" link for each event. This would be useful to add to the confirmation email.
Cindy Cooper commented
Agree and they don't want to add until they have the confirmation.
Joel Lee commented
Please include "add to calendar" to event ANNOUNCEMENTS as our organization does not "register" participants. The method described to my by support is cumbersome...
* go to public view
* go to event list
* click on the event
* click on upper right "add to my calendar"
* SAVE the .ics file to your computer some place you can find it.
* go to admin view
* go to the event
* edit the event
* insert file
* browse computer for .ics file and insert it
AdminEvgeny Zaritovskiy (VP Technology of Wild Apricot by Personify, Wild Apricot by Personify) commented
there is "Add to my calendar" button in event details - for members or visitors. Is this what you need? Or something else?
Robin Sapiro commented
Add events being attended to a local calendar
CVMG web Administrator commented
you need to think through the update process: embedding a calendar entry in someone's calendar doesn't help much if the event gets changed. Do you remember to RE-send to all those affected?
I thought we couldn't attach anything to e-mails (except for .pdf invoices)...
I have the opposite problem, people don't register for events because they forget about them! I would love to attach iCals to event reminders or preferably e-mail blasts (since we don't use event reminders, we do a monthly newsletter) so that they can download it to their calendar. Even better if I can customize the iCal so that it has a reminder to register for the meeting.
I get around this problem by witholding information from the public events listing and add it instead to the Additional Information field for the event. Usually this is information such as full address details for the venue and links to additional information/documents. This is then added to my registration confirmation email so that they get access to the information only once they have registered.
That said, it would be nice to be able to attach an iCal file the email as well for people to add it to their calendar!
Evgeny Zaritovskiy commented
I'd like to hear comments form others.
UXPA MN commented
I'd like to second this request, in addition to this one:
I would really like to be able to include a link in event registration confirmation emails that allows registrants to download a Calendar Appointment directly from the email.
I've discovered I can do this manually by creating the event and copying the link on the registration page, but a macro would make things simpler and less risky!