Customize event attendee list - both public and admins sides
Is it possible to customize what information is shown on the Registered attendee list that people can click on in event registration?
Specifically for our purposes, our trade show exhibitors can apply for their booth space through the event registration system. Rather than date and name, I'd like the list to show company name, products and website.
Merged several posts together, so that both public and admins lists can be customized. This is better for analysis and design to work on them together.
Currently, there are a few static fields that indicate who has registered for an event.
Suggested - allow event admins to select what event and/or membership fields to display in the public and back-end (admin) event registrant listings for improved searchability.
Walt Bilofsky commented
It should be possible to display selected common and member fields and also additional questions from the registration form.
Walt Bilofsky commented
I'll support this, but would also like it for the Registrant list that is available for members to view. And it should support common and member fields as well as additional questions from the registration form.
Our members want to know which of their friends are coming to events, and that includes the number of people (adults and children) which are additional questions on the registration.
This is also something the volunteers preparing dinner need to know. At the moment the only way they can see that is to have admin privileges. That is not only poor administrative practice but is now expensive. :)
Attendees page is a system page and unfortunately it cannot be customized with custom fields. For now, the best way to view your custom fields is by doing Export. To do this go to the event and click on Export attendees button.
Yes it does appear that exporting registrants is a workaround. Thank you for your response kerieanne -- it sounds as though you too would benefit from this feature.
When one of the selling catch phrases of Wild Apricot is "Escape Excel Hell", we probably shouldn't have to go back there just to view the information we need in a list. Column display is a core staple of many other softwares that layer on top of a database.
As a work around in the short term, could you use the reporting? It lets you pick and choose which fields - I do this very thing for events that I have custom fields for - means you don't have to click into each registrant and you can print it nicely as well if you need to for whatever reason
They would view on a computer. I believe the functionality would be similar to the directory where you can select which columns to display what information on the registrant screen.
Makes sense. Could you elaborate on where and when you expect your attendees to view this list?
For example would it be something they view on their phone when they're at the event or would it be something the view on a computer before attending?
I also agree that this is a desired feature. I am currently using our site to register marching bands for contests. It would be great if people could see which bands were registered for the competition but currently it only lists the directors name and not the name of the group. This could be a great feature for competitive type teams and organizations. Just like what was mentioned above, seeing which groups are attending the event can help encourage others to join the event as well. Thanks for consideration.
I'd also vote to add this sort of functionality to the Attendee list screen. Same reason - our attendees at our annual B2B event will be looking for company names more than individual attendees.
Maybe next year??
(PS I see this message was 'merged', but this was the link someone in Cust Support forwarded to me to voice my opinion.) Thx.
Merged with similar one.
Alumni Group commented
Wild Apricot team,
We love the ability for members to see who is attending our upcoming event, but we would like to change the fields that are shown in the list. By default, the list shows name & date of registration, with names listed in order of registration date.
We would instead like to show name and class year (one of our profile fields) and to have the list appear sorted by class year, or at least alphabetically. (Date of registration is irrelevant to our users.)
Thanks for adding this to the WishList,
Sure - moved your topic and renamed it too. I assume that the general idea it to be able to customize what should be shown on the public event attendee list.
Bummer. Can we add this to the Wishlist?
The system will only display what is in the "First" and "Last" system fields (Under Contacts > Common Fields).
So you can fill in the company name in these fields instead, and create another field for first and last, if this is what you wish to do.
For more specific set-up questions (regarding your WA account) please send your request to: firstname.lastname@example.org
Hope this helps,
It is in wishlist, let's see what others say about this
can this be added to the wishlist?
our organization would LOVE to have this capability.
Dmitry Buterin commented
Sorry, this list can't currently be customized.
Currently when viewing an event, registered users are displayed along with columns for Membership, Registration Type, and Payment Status.
While those are useful fields, we need to be able to customize which columns are visible on the list, and show those from our own common fields. Without the ability to do this, we have to click in and out of every single registrant to check information. Surfacing specific fields on the list would be a massive boost to productivity in managing events and greatly reduce overhead.