Preparing event participant badges
To print event participant badges, attendee list has to be exported into Excel and something like Microsoft Word mail merge used. This provides a lot of flexibility but obviously is less convenient than a built-in badge generator
Built-in functionality to define badge layouts and to print out badges in common label sizes right from the system
We would appreciate feedback about desired label formats (sizes) and customization needs for badge layouts/design
Ability to print Event ID cards and certificates.
This would be a spectacular feature for some of our events we look for the following items on a badge:
-Participant info such as title
-Participant company or city
-Bar code with ID number for scanning in and out of sessions
Additionally ... with a deep breath and realization that this is a note for another day and another line of thought ... I can see value in some form of live linked database that would be able to work outside the system. Some participant bar code scanning systems we have worked with have allowed live data connections with excels or google sheets such that new registrations and ID numbers are available for badge printing and ID scanning in near real time.
I agree that this would be a nice feature to have and simpler than doing an excel mail merge.
Perhaps some check boxes so that we could decided on which fields to export to the badge.
A selection of Avery type forms would be the icing on the cake.
Gwyneth Moss commented
I'd just like to add why badges are so important for events.
One of your expert webinars featured a guy who said: "treat your event delegates as individuals"
Badges are essential to do that. The badge links the person to the registration system. We use standard size badges in plastic badge holders with coloured lanyards. If someone comes up to me at an event with a quick glance at their badge I can see:
- their name
- where they are from
- what workshops they are booked for
- their level of training
- icons which indicate if they ordered a special diet
All of this is printed directly from the registration system regonline.com the day before with three clicks. The badges are assembled and spread out on the registration table.
If Wild Apricot could do this then I would not have to be paying for Regonline which would be a big saving.
Gwyneth Moss commented
Please see the functionality in www.regonline.com which is excellent for running events but not membership
1. select badge and paper size
2. upload background image
3. add merge fields and text fields
4. either select saved search, select badge, run and print
Or select badge, input data for merge fields manually, print or send as pdf
PS this is so important I'm posting it everywhere relevent in the hope it gets noticed
Rick Kerner commented
Please add the ability to print Avery-style name Badges from Events. (Include the ability customize which fields to print on the badge.
No progress on this yet. About check-in - you mean for event attendance? The best thread for comments on that is http://forums.wildapricot.com/forums/308920-archive/suggestions/8831254-tracking-on-site-registrations-and-actual-attendan
Any progress on this item? We are looking for a way to generate a check-in list (we currently use excel but it involves moving/deleting columns) as well as automatically format name badges. It would be nice to customize an excel export of attendees, so we just have to print, and not do a bunch of gyrations in excel to get the format we're looking for.
we are looking for a report that has colums:
Company Name | First Name | Last Name | Guests | Payment Amt etc...
Justin Szymik commented
I would love the ability to print name badges directly from WA. This feature would save me hours of work each week, or at least it would save my interns hours of work each week. :-)
We do want to provide this flexibility so researching a way to do this.
James Kerich commented
I'd like to also add to this badge issue that this would be a very important and useful feature. We also would use the avery label size already quoted by others and the fields we'd like to see would be just name and company name.
I'd recommend if you set this up that you allow us to also insert a logo or image in the badge printing template along with the ability to define what fields will print on the badge from the fields offered in the database and where on the badge the logo/image and field can be inserted. Flexibility is important with this area.
It would be good to have mailing labels.--any of the smaller sizes--we can adjust
Or be able to choose what data is exported rather than needing to export all the data and delete it.
Just adding my vote for this ability - we need name tags and membership cards.
Thanks for your efforts!
YES!!!!! We are So glad to hear that! Thank you Thank you Thank you!!!!
Boulder Green Building Guild (BGBG)
Administrative Assistant/ Member Manager
We have made this one of our Top 50 features for 2010. We hope to start development within the next 12 months.
As you can imagine, this is a complex issue, especially since we want it to be simple to use and also functional on as many computer platforms as possible. We'll let you know the results of our analysis and its release date as soon as we can.
As always, keep the ideas, uses, and suggestions coming.
Very beneficial and helpful
Susan Bush commented
This would be very helpful. I rate its usefulness A+
This has not been scheduled yet.
I hope that existing workaround (export into Excel, use Microsoft Word mail merge function) will be workable for you.
We are seriously looking at WA for our brand new club - will definitely need to print membership cards and name badges for meetings - I am surprised it took me awhile to find any questions or reference to this capability. Any update on when it would be possible?