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Add time for registration deadlines

Hi, WA folks. I have some suggestions for setting closing registration dates for events.

Right now, these dates:

1) Can only be changed by editing each membership registration type (eg member, guest, etc);

2) Can be expressed only in absolute calendar dates (such as "May 15") – and only for the day itself, not for the time – not for a date relative to the event (such as "2 days before the event").

My organisation has a dinner meeting one Wednesday per month, the booking deadline for which is always at 7:00 pm on the Monday beforehand. Even though I can copy a previous event and just change the specific event blurb each time, in order to fix the booking deadline I have to go into each registration type (we have four) and edit it individually, for each and every event.

Could you change it so that:

1) A single registration deadline can be set for the event itself (but specific types can also be edited to have an individual deadline to override this, eg for early-bird registration types);

2) This deadline can be also be expressed in relative terms (ie "2 days before the event date"), not just absolute calendar dates, and a specific time (relative to the organisation's defined local timezone) can also be indicated (eg "7:00pm [local timezone], 2 days before the event date").

I think this would be incredibly helpful for any organisation that has recurring events. Thanks.

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anonymous_210.49.164.28 shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →


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  • Gnyda Webmaster commented  ·   ·  Flag as inappropriate

    This is really necessary! Admins are not always available to control when to end event registrations.

    I think a good way to go about is allow users to optionally enter a registration start date and time. (If start field is blank, it will start immediately after registration is enabled)

    For automatic end registration, allow them to choose radio button and enter one of the following:
    A) Enter exact end registration date and time (ie end registration at September 27th, 2017 5:00 pm)
    B) Enter relative end registration date and time (ie end registration 2 hours before event starts)

    -End registration date/time should over ride all other Registration Type end date settings, but start date/time should be over-ridden by Registration Type for early bird registrations.
    -End registration date and time cannot be after event date and time

  • rbarker commented  ·   ·  Flag as inappropriate

    Yes to all but particularly registration END time, like 5:00pm so that a list of attendees can be produced before the beginning of the event the next morning.

  • BCHDA commented  ·   ·  Flag as inappropriate

    On the registration type settings per event, I love the option to set an opening and closing day for registration, but would it be possible to set an opening time of say 2PM or 8PM or whatever, rather than midnight? Just the opening time matters for me, closing at midnight on the last day is fine.

    There are some events (dance competitions) where people try to get their entry in first to be able to dance last (reverse order of entry), and so we do get about 1/3rd of our registrations in the first 30 minutes. The way it is now I leave registration disabled and then enable it manually at a certain time, but I'd love to have it happen automatically so I don't need to be at the computer every time an event opens.



    PS - lower priority for me than these other two wishlist features:
    http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8825575-limit-number-of-selection-for-individual-registrat and


    Wild apricot users - if you want this feature too, please comment! :)

  • Mark Hastings commented  ·   ·  Flag as inappropriate

    We would also like to have this feature.

    Our organization meets weekly for a luncheon, so we have to know as close as possible how many people are coming so we can order the correct number of meals from our caterer. We put on the registration form that registrations are due by noon on the day before the luncheon. Invariably people will register after we have already notified the caterer how many meals to prepare.

    We have started having someone go in each week at exactly noon the day before the even and manually disable registration, but I think it would be more reliable if it was automated.

    Mark Hastings
    Austin Founder Downtown Lions Club
    Austin Texas

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