Ability to track volunteer hours
We are a swim club:
It would be fabulous if we could have members submit their volunteer hours on the website. Once approved (yes, they were there) by event organizer, the total volunteer hours would be tracked with their membership info. The administrator could query how many volunteer hours each member has put in.
We require that each family donate 40 hours to the club per year or pay a higher membership fee.
We currently are not able to identify members who are also volunteering and list their roles and activity. Ability to do this as well as run reports based on volunteer role and/or activity would be a great feature as this is currently a very manual process.
Jon Hart commented
Critical must-have functionality for most clubs or associations. In our case volunteer hours are required as part of a membership.
This feature would be very helpful to our organization. Tracking volunteer hours by project/event and by member is much needed to show the impact our organization has on the community through the service we provide. Our club is only 80 members and last year, we reported over 22,900 hours manually through a spreassheet, which is very labor intensive. I'm sure we had more hours if only there was a better way to track them electronically.
Our members also are required to do volunteer hours in exchange for some of the benefits they receive. We track on a calendar year basis and there are a multitude of opportunities, which events could easily handle, we simply need to verify attendance and be able to calculate either in real time or via a report. It would be great to be able to email the member an update on their status once a quarter.
we need a volunteer hours tracking system desperately that ties to the member accounts. we keep track of all of our member volunteer hours and it would be wonderful if we could incorporate this into wild apricot to help with member recognition of time dedicated to the cause. needs to be able to tie to a specific event and also back to the individual member - broken down in WHOLE hours. the event could have a place for volunteer signup and also once signed up, actual time reporting with ability to create and export meaningful reports at the end of the event.
Peter Hahn commented
This is a feature that would be extremely useful in our organization!
We are an art society and each member must volunteer at least 20 hours per year to show their art. It would be great if they could track it online on our WA site. Grant funding is also based on total membership volunteer hours, so being able to create summary reports would be fantastic!!
Merged into existing thread. You're speaking about tracking hours, aren't you? Correct me, if I'm wrong - I will move it to another place
Speaking about horizon: we have this thread showing all our current plans and development status, check it out - http://forums.wildapricot.com/forums/308932-wishlist/suggestions/8827717-roadmap-2015-plans-releases-expected-dates
even the most basic tool that would allow non-manual integration of volunteer data with other member data (event participation, member type, etc.) would be huge! Last blog I saw said not too soon, but that was May 13...anything on the horizon now?
Barbara Torres commented
I am part of a non profit, managing a small town museum. We operate with a totally voluteer staff and minimal funding. In order to qualify for grants and validate the need for covering operating expenses....its imperative that we be able to track the amount of hours our volunteers are spending on museum and conservation activities. I am thrilled to know that Wild Apricot has such an extensive and well thought out management system available and a decent price. My only drawback is in this critical area of being able to track the amount of participation from our members and volunteers. Any efforts toward providing this crucial piece of the management puzzle is GREATLY appreciated.
Mary Tan commented
At work, we have this kind of time tracking http://www.timedoctor.com for our employees. It monitors our work hours and also our activity.
Depending on how you will be able to use it, I think that should also work well for this kind of situation. That increased our productivity. I believe it should do the same for you.
This is very similar to
I think that we need to think of all the requests as a big single change that adds volunteers support in WA.
I totally agree that this is a much needed function and would increase WA's usefullness 10,000 fold. Presently we are using a combination of Excel and FileMaker Pro. It makes it very difficult to have all your membership information in 3 different applications, but for the time being this is what we need to do to get the functionality we need.
Hope you can add timekeeping sooner rather than later.
This is a much needed feature.
Tracking volunteer hours is a core function to my organization. If Wild Apricot ever implements such a feature, my organization will sign up instantly. Wild Apricot has so many great features, I can't wait to start work with it!
Dmitry Buterin commented
We do not currently have anything like this and while we have volunteer management functionality in our sights, it would be a while.
Is there a way to track the time volunteers spend doing a particular job? Could we use a calendar and have them clock in and clock out and then assign the time to a particular job? Could be real helpful and even support the writing of grants because it would give us factual information from which we could work.