New admin role - membership manager limited to specific groups or levels
I'm currently setting up a club membership system on WA and would like to know if it is possible to assign people as admins of a group. Basically we have little mini clubs for our regional members and these are looked after by a local member for that area, I would like that member to have access to only the members in that group and put members in and out and the like. They would also need to be able to email that group and it would be nice if they could manage the web pages associated with that group too.
if there is nothing like this and others would find it useful I'll post in the wishlist.
That is the whole point: it is not a webpage. Since a few weeks it sits under our "members" pages, before that it was sitting under "settings". Please have a look at the page I am referring to: http://ilkleyu3a.org/admin/ (members/groups)
Evgeny Zaritovskiy commented
If you're speaking about specific web pages, then you can restrict access to specific web pages for your admins - see http://help.wildapricot.com/display/DOC/Page+access+and+visibility
In our organisation we have so called group organisers who manage their groups, at the moment outside the WA system. At the beginning of our "year" (end September/begin October) we ask them to send us the names of the members of their groups and we then update WA with that information. Any changes in the course of the year are only seldomly reported, so this part of the member administration is not accurate.
It would be great if our group organisers could be given access to the "groups" page (sits now under "members") so that they themselves can update the system whenever any changes occur. So we do not want them to have access to the membership details, just the possibility to move members from the member directory to their individual group membership.
Look forward to your reply!
As a national organization, this feature would be very useful for us. I would like to be able to assign the task for a single person within each chapter to have the ability to update contact information for the members of that chapter. That way, as elections occur, we would not have to wait for each member to log in and change their current position. So, an email that needs to go out to all chapter presidents can go out using the updated information within the database.
Currently, in order to be able to access the "Group management" settings (in order to add or remove members to/from a group, it is necessary for the administrator to have "Membership manager" access privileges. ("Add/edit/manage/delete group" is part of Membership Manager admin access.) This is too broad.
In our club, we have various activity groups, each administrated by a separate person. Each of these people have Page Management access rights to modify their respective group webpage. However, they are not able to administer the members of their group.
Possible solutions to this situation would be:
* Create a new category of administrator: Group manager which would include both Page Management and Group Management admin access.
* As a more general solution, permit the "Features by admin access level" tables to be customized by each Wild Apricot customer organization. Currently the tables at http://help.wildapricot.com/display/DOC/Managing+site+administrators#Managingsiteadministrators-Featuresbyadminaccesslevel are "hard coded".
Evgeny Zaritovskiy commented
No sorry - and we do not expect changes this year (our pipeline is full for now).
In the meantime - can you give us more details? Your previous comment is not very clear in a way of how the feature would help you to resolve the problem.
I'm trying to collect as much data for analysis as I can so we can design a proper solution.
Hello I wanted to check to see if there have been any updates or progress made on this front. Thanks
I am definitely in favor of this. Even is you could create this level of administrator with read only access for the groups they are assigned. My organization went from a system where users could download reports for members and they do not like that they can't do that any more.
FYI - this is also relevant within a context of managing multiple chapters/subgroups within a single Wild Apricot account, see Scenario 1 described in http://forums.wildapricot.com/forums/308929-general-discussion-and-questions/suggestions/8822125-functionality-for-multi-chapter-organizations
We do have now ability to have administrators limited to specific web pages
Let's focus this thread on group manager role for membership records management as I think this applies to many organization - for example for multi-chapter organizations with chapter managers responsible for some subset of records.
So I am envisioning a new admin role "Limited membership manager" who would be limited to viewing/editing only records from selected group(s).
Though this is a big undertaking - we have to analyze all aspects of admin interface in this regard.
@marupert - I would appreciate more details - what capabilities would you like to have for Group Manager?
We would find Group Managers very useful also.
We do not have this - I will move this thread to the wishlist.