Overview of planned emails (Events, email blasts...)
Overview of planned emails: when organising events we set the dates for event announcement/reminders. Additionally we decide from time to time to send email for newsletter or other announcements. It would help to have a view of the planned upcoming emails to make sure that our contacts don't receive too many emails from our association on the same day. Currently we have to track these on a separate spreadsheet.
It would be great to have one centralized calendar that lists scheduled event announcement and reminders emails. When event announcements are scheduled, there is no clear way to track when other announcements may also be going out. A central calendar that includes scheduled event announcements would be great.
Christopher Bell commented
Absolutely agree. As a comprehensive membership management system, it would be incredibly valuable to know the schedule of all emails that will be going out in a week/month based on current manual and automatic emails.
This would helps us truly manage our member communication experience!
Ditto! We would love the overview for manual blasts and all announcements/reminders.
now that y'all have added scheduled manual e-blasts, with a tab that lists all scheduled e-blasts in the email section, it makes great sense to me to add scheduled auto e-blasts to the scheduled email tab.
Report to summarize all scheduled future emails. It should be an automated message to the administrator so that inadvertent emails dont get sent to the wrong group.
Not recalling that I had already requested this, I started to submit it again. No sense in requesting it twice, but there are some additional thoughts in this, so FWIW:
Give admins a master calendar view of all scheduled emails. This will serve three CRITICAL functions:
1) schedule can be adjusted so that our club doesn't send out too many per week, and not all on the same day.
2) we can see what's going out in the next day or two and double-check. When dozens of events are set up at the beginning of our season, mistakes slip through. Proofing each as the come up is practical. Proofing everything at once, sanely, is not.
3) Lets us see graphically if we are sending too many emails per week. Probably we are, and then there are gaps. Since we have no way of tracking opt-outs, it is that much more important to avoid being an annoyance in the first place.
Yes, please! Our organization has three people authorized to schedule "announcement" emails, plus one or two authorized (or at least able) to send "manual" emails. I am one of each, and (theoretically) I coordinate the sends. But it's such a chore and any notes I make are so quickly outdated, I've pretty much let things go as they will. In addition, our organization uses Meet-Up and Facebook, resulting in much of our list getting several more emails regarding each event. I suppose it would be way too much to wish we could integrate all three mail schedules in one view, but if I could at least view all our scheduled WA emails at a glance that would be VERY helpful.
I see you're testing the ability to schedule Manual emails. That's nice, but for me, system-wide coordination (not to mention INtegration) is a higher priority, and I hope your scheduling upgrade will include a schedule view.
(PS: Thanks for asking for testing volunteers, but this week in the States has been rather hectic, and anyway I don't have the required web cam.)
Need a master list (report, chart, calendar, whatever) of all schedule Automatic Promotional Announcement emails, so that at a glance we can see what emails are going out, when. Otherwise, we're very likely to have several emails (for various events) going out at the same time. Our organization does not have one person organizing and entering data for all events. Spamming our list is not cool, and manually gathering and continually updating a list from up to half a dozen active events is not efficient.
PS: Meanwhile, it would be helpful if the control panel would display the scheduled date, not just "X days before." It would at least save me the trouble of having to calculate every mailing date.
Just like viewing events in calendar view, I would like to suggest having a calendar view of when all event emails are being sent out - that way we can better schedule the number and frequency of emails on a particular day. Right now I have to manually keep track of this on a spreadsheet.
Sharon Graham commented
We should be able to download a list of dates when all scheduled emails are going out (announcements and reminders). This is very helpful to make sure that we are not sending too many emails on any one day.
Would love to have a chronological listing by date of when event announcements and reminders are scheduled to go out.