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Event Registration for viewing a video

We are just starting to produce some webinars for our members and have opened them to the public to attract new members and establish some good PR. The webinar service, GoToWebinar, has its own registration function that forces us to re-enter registration info into our Wild Apricot database manually. While that is a chore, it's not the problem that I want addressed which is this:

We record the webinars and would like to make each recording available for anyone to view later as long as they register so we can collect contact info. The webinar service offers this function - they archive the recording and register anyone wanting to view it. Unfortunately, that again leaves this registration data on the webinar service database, not in our primary Wild Apricot database.

It would be desirable if we could ask potential viewers to register on our Wild Apricot website before they get access to the video recording. We don't want to allow them to download the video, nor do we want to give them a link to the video. Either of those options would allow them to re-distribute the video or link and we would lose subsequent contacts.

In effect, we want to offer registration for a web event (or deliverable).

While we could offer a free membership level that would allow certain privileges, such as access to one section of our website, there would be no way to determine how many or which video recordings they accessed in that section. The solution is to provide the actual video recording showing upon completion of a registration.

Google Drive or it's equivalents provide for storage size and shared access to make this work and require a login prior to accessing an individual file, but then we open a second registration system and would have to manually transfer the contact information to the Wild Apricot database. A secondary concern is that we would also be providing Google with contact information of our members who want to view an archived webinar.

Wild Apricot's feature set is so rich that I keep thinking there must be some way to make this happen, but nothing comes to mind. Any ideas?

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    caryacarya shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    4 comments

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      • Simon MalSimon Mal commented  ·   ·  Flag as inappropriate

        Have you considered putting a connection to the GoTo recording in the enrollment affirmation email?

        Used BigMarker for this, It will give you all information about webinar helpful for all.

      • Frank aka Fresh ApricotAdminFrank aka Fresh Apricot (User Experience, Wild Apricot) commented  ·   ·  Flag as inappropriate

        Carya, unfortunately with our current features I don't think it's possible to do what you described. The best work around would be to add a link somewhere (e.g. in a confirmation email as Briony mentioned).

        That said, in our next release we will be adding a new feature for files that will allow you to restrict them in the same way you can currently restrict pages (e.g. by membership level or groups). This might be closer to what you're looking for.

      • BrionyBriony commented  ·   ·  Flag as inappropriate

        Have you considered putting a link to the GoTo recording in the registration confirmation email?

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