Events Setup. Chair, Registration Types, Types for Guests, additional info editting
Events:
1. For some reason while I am analyzing the database, do searches based on group designations, the members are not coming up in last name order ….. even though the default at the top says last name sort.
2. It would be nice to have an 'Event Chair' field to enter the Chair Name to insert in the automatic emails as a Macro, instead of having to manually change the emails every time. This applies to new and renewal application emails too - 'Membership Chair'
3. We would like to be able to use the word formatting in the additional information box that inserts into an email with a macro.
In addition I am working with Event Registrations.
I have tested a number of approaches to the following comments to resolve the issues, but have not found the best solutions.
Maybe there is a way to setup registration that I have not found yet.
I would like to know why Registration Types aren't extended to the Add Guest function of a Member registration?
SNC does not want non-members of any kind added to the subscription base of the club. The Add Guest function has a non-add option. The Registration Type function does not.
The Registration Type function has a 'charge a different fee' option. The Add Guest does not.
But would like to do analysis from time to time of event registrations.
You will see in the attached file, that an additional field has been created - Attendee, to identify whether the registrant is a member or not. This relies on the member choosing the right radial button. It does not allow for a different fee.
You will also note that guests are coded as Member=Yes by WA programming, which falsifies the data for analysis if they are a non-member.
An attempt was made to use Registration Types - Guest - Prospective etc. but this process adds any registration to the database. This is not desired.
Because the Registration Type is not carried into the Add Guest function, the guest is always charged the same as the member. This is not necessarily a good practice either.
The member / guest linked function, puts the member name in the linked field of the Guest record, but not in the Member record. If the file is sorted for table assignment, and the guests have a different last name - the link is lost. If the Member record had a repeat of the member name in the linked field, a primary sort of linked then last name would keep them together.
It would be helpful if SNC could create standard Registration Types, with non-add contact, different fee functions with the link to the member field coded ….. or have the Registration Types carry to the Add Guest feature of the Member registration. Future analysis of the Event system would make sense.
I look forward to hearing from you, with some setup options to accomplish these tasks.
Regards,