At a minimum, please make the Board member group inaccessible to anyone but administrators, who can make that assignment, and give other groups the option of individual member selection. Needing to restrict access to getting on the board member list makes the group option useless for any member-level control on other groups.
C'mon WildApricot, this request is years old. Is it really that difficult to make the Board group a separate field that has only administrative control?
My work-around for this issue has evolved. I now have a donation link on one of our site pages, and when a group wants to pay multiple invoices in a single payment, I just have them make a donation for the entire amount and then allocate the money manually to pay the associated invoices. It remains a pain vs. what would seemingly be easy for Wild Apricot to fix, particularly because I still have to manually make a single invoice with all of the member names being billed to send to the payer. Why Wild Apricot can't allow users to create a group invoice by selecting multiple existing individual member invoices and having payment of the group invoice allocate to pay off the individual ones that were included is beyond me. Doesn't seem like this would be a big challenge to code, and it would REALLY benefit our organization to have this option.
Essentially yes. Here are two examples of the problem:
1) A local company has 10 employees who have all joined our organization. Our organization bills for membership once per year on a fixed date, so all of our members get a membership bill at the same time. The local company would like to send us a single payment for all of their employees who are members of our organization rather than having each member’s invoice paid individually (which involves a lot more time/effort). Ideally, WildApricot would give the option of having the group invoice paid by one individual, or
2) We are holding a seminar. One organization is sending several employees, each of whom is a member of our organization. Each member registers using his/her membership, but the organization would like to pay all of those members’ invoices with a single payment.
What I would like from Wild Apricot would be a method of going to a screen with open invoices and checkboxes next to each that allow me to select invoices for group payment. Then, combine those into a single invoice that could be paid online.
The current “bundle” option doesn’t appear to work because, as I understand it, the bundle doesn’t create individual memberships for each individual in the bundle, and even if it did, it appears that a bundle can’t actively adjust membership dues such that the annual membership invoice amount will be based on “number of members of our organization” multiplied by “individual dues amount.”
Does that help you to understand better what I’m looking for? It’s surprising to me that other Wild Apricot users haven’t expressed a need for this feature. Seems pretty fundamental to me, and we’ve had a need for it many times (which is why I came up with the work-around that requires dummy invoicing via PayPal to combine charges and manually process payments).