Scott Simmons

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      154 comments  ·  Wishlist » Events  ·  Flag idea as inappropriate…  ·  Admin →

      We started development.
      In the first version, we are going to add new field type ‘attachment’ to the event registration form.
      Next steps: extend this solution to other forms (membership, contact), upload documents by members in profile, support attachments in mobile apps and improve it based on your feedback.

      Katya Tyukina behalf of CMS team

      Scott Simmons commented  · 

      This features has been under discussion for 7 years according to the notes on this and one other like topic. A design was done months ago and it was in the 2015 roadmap at one point now it's nowhere. WA seems to be chirping crickets on this one. There are several people including myself that have been asking when this feature will be released. No response. Forgive me for my frustration, buuuut, come on gang - what's up with this? This is the one feature that our art society, and many other orgs dearly need. These Societies spend thousands each year for jurying sites for the art competitions. Those dollars could be going to WA. As Doug Floer wrote on October 6, 2015 "When will this feature be made available? This has been a show-stopper in our becoming WA customers". Yes, WA is doing great work in a lot of areas but this is the ONE thing that is key for our art society to grow our membership. Our business revolves around these juried competitions. We need a way to integrate and manage hundreds of entries _with_ image uploads because it is the primary way that we come in contact with non-members. How do we, WA customers, help you to raise the priority of this feature within WA?

      Scott Simmons commented  · 

      I no longer see this feature on the roadmap. What is the current status?

      Scott Simmons supported this idea  · 
      Scott Simmons commented  · 

      Awesome. This will work fine. Thanks for sharing the information. I checked the roadmap which indicates this feature is in the development queue. I need this feature for our next show (event) which has a hard open date of Sept 1, 2015. Is there any way in h-e double hockey sticks that you can get it released by then?

      Scott Simmons commented  · 

      I know this has come up before but I am reposting because I have not seen any recent responses from WA and I would like to raise the visibility of this issue on behalf of all the folks that need this feature and especially all of the Art and Photography societies using WA, of which I am one, that hold several online competitions each year.

      The following is a reposting of my response to Add Image Field option to Event Registration Form [7309]

      "I agree Jeff. There are workarounds but they are very clunky and none that I have come across so far allows you to store the document/image or even a reference to the document in the WA database which would tie it to the registrant. It would go a long way If we could simply upload a file to a specified WEBDAV directory and store the file reference in the WA db with the registrant info. It would also be very useful if it were possible to specify the type of file (PDF, JPG, ...) and limit the number of files as well. I understand if WildApricot doesn't want to be in the business of storing all of these documents/images. So, why not publish a way to embed an external form such as WuFoo or JotForm in a WA event registration page and provide a way to pre-populate fields on the external form such as member ID, name, email address and so on. At least this would provide a way to link the WA registrant with the data and uploaded files collected by the external form service provider. btw - hijacking the terms and condition link is not what I am looking for. Something a bit better than that would do fine. The key piece here is the ability to establish a relationship between the event registrant data in WA and the external form data+file uploads. We must be able to tie these two things together in some way. Apricot Kernel, are you listening?"

      Scott Simmons commented  · 

      We are an art society. We hold several online shows per year and one physical exhibition (in a real gallery). Most are open to the public. Some are members only. We produce online galleries for all of our shows to promote our organization, artists, and sponsors. Our current event registration requires that the artists upload a picture (.jpg) of their painting with their entry information.

      In order to use WildApricot for our shows we need the following:

      Event registration allows from 1 to 5 file uploads per event registration entry.

      The set of data for each entry contains a reference (unique identifier) to each of the images uploaded for the entry. It would be awesome if the image filenames had the entryID in them. If an artist uploaded two images then the filenames would be entryID-A and entryID-B or an equivalent.

      The entry information is downloadable (or api) in a parseable format (excel, csv, xml, json).

      I take all of the images and create an attractive searchable mobile (touch) friendly gallery. I take the entry information and parse the data to create the artist, painting, and award information for each of the images in the gallery.

      That's the short of it. There are additional steps but this describes how WildApricot can enable this activity simply by adding file upload to event registration.

      BTW - there are many art Societies on WildApricot that have same/similar need.

    • 16 votes
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        6 comments  ·  Wishlist » Photos / Files  ·  Flag idea as inappropriate…  ·  Admin →
        Scott Simmons supported this idea  · 
        Scott Simmons commented  · 

        +1 I need this too.

      • 22 votes
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          22 comments  ·  Wishlist » Events  ·  Flag idea as inappropriate…  ·  Admin →
          Scott Simmons supported this idea  · 
          Scott Simmons commented  · 

          Sounds good but can you be more specific about what will be delivered? Will it display a thumbnail and dimensions in pixels with a delete button incase the wrong file was uploaded?

          Scott Simmons commented  · 

          Thank you Evgeny. I apologize for not checking the Roadmap first - "New field type for attachments - e.g. members and/or conference registrants can upload file attachments". I also read the Roadmap related posting "Allow members and/or conference registrants to upload file attachments [3434]". I am concerned that the scope of this enhancement may fall short of our needs and I hope that you can provide a follow-up. What I did not mention in my previous post is that we also need to be able to capture several pieces of supporting information for _each_ uploaded image (.jpg). For example, we need to collect a title, size (width x height x depth), materials description (acrylic on canvas), price, framed/unframed, and so on. Since online art competitions revolve around images it is critical that the event registrant be able to visually verify that the correct image was uploaded via a thumbnail and a description showing the height and width in pixels. If the wrong image was uploaded we want the entrant to be able to delete it and re-upload the correct image. The ability to reject uploads that do not meet size requirements would be awesome as the image requirements for entering art shows are very specific. Reviewing thousands of images and contacting artists who's images do not meet the requirements is, well, not going to happen. A bad image can prevent an artist from being accepted into a show or winning an award. Once the images are accepted it's a done deal. We also need to be able to limit the number of images a registrant can upload and the type of image file such as .jpg. We are only one of many art societies on WA that have this same need. Thanks for listening.

          Scott Simmons commented  · 

          I agree Jeff. There are workarounds but they are very clunky and none that I have come across so far allows you to store the document/image or even a reference to the document in the WA database which would tie it to the registrant. It would go a long way If we could simply upload the file to a specified WEBDAV directory and store that reference in the WA db with the registrant. It would also be nice if were possible to specify the type of file (PDF, JPG, ...) and limit the number of files as well. I understand if WildApricot doesn't want to be in the business of storing all of these documents/images. So, why not publish a way to embed an external form such as WuFoo or JotForm in a WA event registration page and provide a way to prepopulate fields on the external form such as member ID, name, email address and so on. At least this would provide a way to link the WA registrant with the data and uploaded files collected by the external form service provider. Apricot Kernel, are you listening?

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