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purging document and pictures files

It would be very useful if there were some way to tell if a particular document or picture in our WA database is linked to something on a page somewhere on our site. I'm sure we have pictures and documents which were used at one time but are not used now. I'd like to get rid of them. Would use less space and make the management easier.

Thanks.

GEM

9 votes
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    GEMGEM shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →

    8 comments

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      • Becky ParsonsBecky Parsons commented  ·   ·  Flag as inappropriate

        For documents and pictures that we have stored in WA, can you make it possible for us to click on them and have the system show the page names where that document is embedded or linked?

        Example, recently I replaced an out-of-date item with a revised item, and I updated the link to it from the page where I knew there was a link. I had no idea that item was linked from other pages, until I got a bunch of emails from people saying that a link had disappeared.

        I would like to purge a bunch of pictures/documents/logos that I assume are outdated, but I have no idea whether there are any links connected to them.

        For those of us who have been on the system for several years, and who have had several different people managing the website, we are getting overloaded with what may be junk that we want to clean out. Please make this possible!

      • J BuckleyJ Buckley commented  ·   ·  Flag as inappropriate

        This has my vote!

        I find it totally bizarre that you can upload multiple items at once but you cannot DOWNLOAD any of them - not singly or in bulk. It is useless to be able to upload but not download.

      • GEMGEM commented  ·   ·  Flag as inappropriate

        Hi,

        Is this something that could be written by an external consultant? Someone like one of your "partners"? Is it possible that it could be something that we, as users, could pay for?

        Any ideas or suggestions you have along that line would be interesting....

        GEM

      • GEMGEM commented  ·   ·  Flag as inappropriate

        Hi,

        1. Any further thought on this - writing a routine to tell me which documents in the database are not actully in use on the site? Our database is filling up and I have no idea of an efficient methodology to purge it.

        Some of the documents and pictures are no longer being used, but I have no way to tell which I can safely delete.

        OR

        2. Can anyone tell me how they do it with their sites?

        Thanks.

        GEM

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