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  1. Download only paid invoices into Quickbooks for Cash based accounting

    I would like to download only those payments that I have received for invoices into quickbooks instead of all invoices which unpaid invoices are treated as A/R. I have some members who may decide not to renew so they don't pay the invoice, so I have to go back to my QB to void the invoice--extra work I don't always remember to do! Downloading only those paid invoices gives me only cash basis accounting instead of accrual.

    2 votes
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      0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
    • have some sort of flag that could be used for invoices, ie a check box or color

      If we could have a color to show the difference between paid invoices, processed invoices ie invoices that we have actioned or transferred to our accounting package. At the moment we transfer Paid invoices from WA to the accounting package and have no idea when looking in WA which ones have been done and which haven't. Another package we used to use had color coding which was very helpful.

      2 votes
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        0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
      • improving the finances module

        improve the finances module, e.g. consolidated reports, manage organization payment to outside vendors, make charts in reports optional.

        2 votes
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          1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
        • Multiple Ledger Feature

          Student Organizations would LOVE this program if only there was a way to keep track of the multiple accounts that we have to utilize. Most Schools issue at least two accounts to student organizations (one that is annual award account from Student Fees and the other from raised funds, such as membership dues, etc...).

          If there was a way to track basic transactions on multiple ledgers this would be the PERFECT Software for my student organization!

          2 votes
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            Collecting comments  ·  1 comment  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
          • settle all invoices when recording a single payments

            Offer a "settle All" button.

            When someone pays for multiple items with a check, I have to settle each invoice separately. If they are paying for all events with that check, it would be nice to have a "Settle All" option to settle all items in the pop up box.

            2 votes
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              Collecting comments  ·  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
            • Show tax (VAT, GST etc.) on payment receipt

              I am often asked for a receipt showing VAT (GST etc.) but this is not a possible option at the moment. Please could you include a macro to do this? It is shown on invoices so hopefully this would be easy to do on receipts as well. Thanks

              1 vote
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                Collecting comments  ·  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
              • Comments Section for Deleted Invoices

                Add a comments section for the audit log when an invoice is deleted

                1 vote
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                  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                • Bulk Creation of Invoices

                  We use the import feature to import members as a group. Unfortunately we have to manually create their invoices. We need wild apricot to generate an invoice for the member when their imported.

                  1 vote
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                    0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                  • budget

                    At least for small organizations, I would appreciate a simple budget component to Wild Apricot. I wouldn't want too many bells and whistles, but the system already handles accounts receivable for memberships and event registrations. It would be very helpful for that to tie into a budgeting component. QuickBooks isn't feasible for some small organizations due to the cost and lack of knowledge about that software.

                    I would want the ability to create a budget with simple customizable categories and track expenditures and revenues against the budget.

                    This feature would help turn Wild Apricot into a turnkey solution for small…

                    1 vote
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                      0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                    • Flexible currency choices for events

                      I host events in different countries I would love to be able to flip the currency choice on my event without changing the whole site or having to use other pay buttons and loose the lovely features you offer for events

                      1 vote
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                        0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                      • Integration with Spark Business

                        I will need to set up the online payment system, but it won’t let me even look at the options until we switch over to the paid account AND I put in a ticket on April 7th inquiring as to compatibility with the client’s current online pay system (Spark for Business) but have not received any answer.

                        1 vote
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                          0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                        • Export to QuickBooks Online

                          Create a "Export to QuickBooks Online" function so I don't need a 3rd party application to convert the exported invoice and payment information I get from Wild Apricot into a format that QuickBooks Online will understand.

                          1 vote
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                            0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow to settle a refund from within refund details page

                            Every time I do a refund, I then need to click "back" to get to a "Settle" button. Why not just show it on an unsettled refund details page? See example image...

                            1 vote
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                              0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                            • disable online payments for manual invoices

                              I would like the ability to disable the member from paying online when creating manual invoices. We have instances where we prefer to have a check because of the transaction fees. The ability to choose which tender is accepted for an individual invoice would be nice.

                              1 vote
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                                Collecting comments  ·  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                              • taxable and nontaxable items on auto generated invoices

                                Taxes
                                I'd like to see the ability to have taxable and non taxable items on the same automatically generated invoice.
                                i.e. Tax on my membership but no tax a donation or maintenance fee, etc.
                                I suppose this would be a edit to or a new field option in the member database fields area.

                                1 vote
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                                  Collecting comments  ·  0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                • Allow a manual invoice to be flagged as a membership invoice.

                                  When a member has come out of sequence on billing, requires a billing adjustment, or when a member attempts to pay many sessions in advance, it is often necessary to manually adjust that member's membership term and to issue a manual invoice to reflect that adjustment. Unfortunately manual invoices for membership do not show up in the Income Report as membership related income.

                                  This proposal is to allow an administrator to flag an invoice as membership related so that it will properly show up as membership income for the Income Report.

                                  1 vote
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                                    0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Credit and Settle

                                    It is SO difficult to SETTLE a payment/refund to apply to another invoice. It is SO hard to find that! Why can't it be an option when you as a form of Payment, right from the invoice window, when there is a credit on the account. "Use credit"?! Instead I search endlessly to find where this available funds went!

                                    1 vote
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                                      0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Invoice Details - Comments for Payer BOX

                                      Box is limited to 200 characters - suggest increasing to 300 AND installing a counter so we can see where we're at.

                                      1 vote
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                                        0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Limiting discount codes

                                        In a previous event registration system I used, I could create coupon codes and then limit the number of times it could be used. The way that I used it was to create each of my sponsor companies their own code, and then limit it to however many discounts they were allowed (i.e. one level of sponsorship gets 2 free attendees to all events, so I would make the coupon be a 100% discount and limit it to being used twice).

                                        Right now, it appears that you can do ONE coupon per registration level. I prefer not to do that…

                                        1 vote
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                                          Collecting comments  ·  2 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
                                        • I would like a report that shows me collections for memberships for a period of time; not what has been billed for that period.

                                          I would like a report that shows me collections for memberships for a period of time; not what has been billed for that period.

                                          1 vote
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                                            0 comments  ·  Finances  ·  Flag idea as inappropriate…  ·  Admin →
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